How To Create A Manual AR Invoice？

Record Invoice Details

1. Select Customer.The default Bill To  will be same as Customer. Users can select a Third Party as Bill TO

2. Once the invoice is saved, system will create an invoice number. Users can revise to a different invoice number

3. System will generate Invoice Date according to the rule preset in advance. For example, using ETD, ETA or Current Date as Invoice Date

4. System will generate Due Date according to customer's credit term. If credit term is not given in advance, system will use invoice date as Due Date

5. Defualt Period will be the month you create the invoice, but users can select another period

6. Select the Charge Description (Note each charge item belongs to different shipment type, i.e. AE,OE,AI,OI,DO)

7. Select Currency

8. Enter QTY(Factor), Unit Rate, Unit

* * If you don't need to display amount breakdown, suchas unit price, QTY, you can enter the amount  on column 【Orig AMT】directly

   9. If there is a tax, input the Vat Rate, system will automatically calculate the Tax amount   

 10. Currency Box, tick it, the  invoice will be a foreign currency invoice

 11. You can select a foreign currency and enter exchange rate

       Once details are completed, click 【Save】

Multi-Currency Invoice

Sometimes, it requires the invoice display multiple currencies.  Below use CNY(accounting currency), USD, VND(foreign currency) to illustrate how to record multiple currencies

 1. Once the charge details are recorded, the exchange rate table will display the rate for all currencies

 2. Click 【Save】， the status will be 【Open】 ， then click 【Bill】

Instructions for Other Tabs

 1. Switch to tab 【Additional Data】， you can check more details

     【Invoice-Paid G/L】: click G/L number, system will direct you to G/L details

 2.  【Change Rate】 displays the adjustment history of exchange rate

 3. 【Payment】 lists all payment record under this invoice