How To Create A Manual AP Invoice？

Record Cost Details

1. Select Vendor,  users can change Payee to a third party

2. After the invoice is saved, system will generate an invoice number which can be revised by users

3. Select Invoice Date and Due Date

4. Select Charge Description

5. Select Currency

6. Enter Unit, Unit Rate, Factory(QTY)

7. System will automatically calculate the amount
   

* * If you don't need to display plrice, unit, you can enter the amount directly on Orig AMT column

  8.  Invoice currency, tick the box, the invoice will be a foreign currency invoice

  9.  Save

 10. Post A/P Invoice

Record Cost Details For Multi-Currency

Under some business scenarios, it requires to record more than 2 currencies. Below we will use 3 currencies to illustrate how to do it.

Accounting Currency: CNY

Foreign Currency 1   : HKD

Foreign Currency 2   : USD 

1. If there is more than 2 currencies, system will list the related exchange rate for all currencies.

2. Save

3. Click 【Post A/P Invoice】

Instructions for Other Tabs

 1. Switch to tab 【Additional Data】， you can check more details

     【G/L No.】: click G/L number, system will direct you to G/L details

 2.  【Change Rate】 displays the adjustment history of exchange rate

 3. 【Payment】 displays the payment history